UNDP Administrative Associate in New Delhi, India- 2023

The Administrative Associate position, situated within the UNEP India Office in New Delhi, plays a crucial role in facilitating the effective functioning of administrative services. Reporting directly to the Programme Management Officer and working under the overarching supervision of the head of the country office, this role is pivotal in ensuring compliance with UNEP and UNDP regulations and policies while maintaining a strong focus on diversity, equity, and inclusion principles.

The job responsibilities encompass a broad spectrum of administrative functions, all aimed at ensuring high-quality and accurate support. This includes aligning administrative activities with internal standard operating procedures, crafting workplans that yield results, and contributing to the coordination of program and project initiatives. The Administrative Associate also takes charge of human resource activities, such as recruitment, placement, and performance appraisal, ensuring adherence to UN rules and procedures. Responding to staff inquiries regarding their entitlements and administrative procedures is another crucial aspect of this role.

Efficiency is paramount in this position, with duties encompassing the organization and coordination of shipments, travel arrangements, procurement processes, protocol matters, and the supervision of various services. Additionally, this role requires the coordination of assets management and the provision of reliable office supplies. Financial control is also a part of the responsibilities, involving the maintenance of administrative control records and the preparation and review of financial and human resource proposals.

The Administrative Associate is expected to be a proactive and results-oriented professional who engages effectively with both internal and external stakeholders, demonstrating a strong commitment to customer satisfaction and client management. The role also involves maintaining records and documents effectively and managing the Country Head’s schedule efficiently.

To qualify for this position, candidates should possess a secondary education or a university degree in fields such as finance, accounting, business, or public administration. The experience requirement includes six years of relevant experience for candidates with a secondary education or three years for those with a bachelor’s degree. Fluency in oral and written English is a mandatory language requirement, with knowledge of an Indian language considered desirable.

This position offers the opportunity to contribute to the core principles of diversity, equity, and inclusion within the framework of a dynamic international organization and is contingent upon the successful completion of a probationary period. UNDP maintains a zero-tolerance policy towards sexual exploitation, misconduct, and discrimination and requires rigorous reference and background checks for all selected candidates, ensuring a commitment to these principles.