JTI is looking for a Department Assistant 2020 in Kushtia

JTI is looking for a Department Assistant 2020 in Kushtia.

Assist Leaf Director and management team with supporting administrative activities to ensure the smooth running of business processes. Main duties include scheduling meetings, appointments and travel arrangements, translation and interpretation, and preparation and filing of reports, presentations and other documentation.

MAIN AREAS OF RESPONSIBILITY

• MANAGE LOCAL COMMUNICATION: Translate local communication for Leaf Director, Interpret verbal and written translations and announce achievements and celebrations related to manufacturing as per Leaf Director’s instruction
• PREPARE MONTHLY REPORTS AND MEETING MINUTES: Acquire monthly reports from all departments in the factory and summarize highlights into one to be shared globally. Attend a meeting as per Line Manager’s instruction to create meeting minutes and circulate report with respective attendees. Support in preparing meeting and event materials including PowerPoint presentations, Excel and Word reports and announcement letters.
• ORGANIZE INTERNAL EVENTS: Work closely with People and Culture and third parties to organize and execute internal events related to celebrations and internal launches. Coordinate team engagement programs. Assist management team in establishing clear communication within the organization.
• ARRANGE TRAVEL REQUIREMENTS: Assist and manage hotel reservations, flights, ground transportation and any other travel requirements for Leaf Director, IAs, STAs and other visitors by communicating with hotels and travel agencies. Be available outside standard working hours to incorporate last-minute changes or travel disruptions. Coordinate with market colleagues to arrange a letter of invitation as per request. File and sort receipts and follow the exchange rates to raise and claim per diems and T&E claims for factory Director on a monthly basis. Produce and maintain expense data report.

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• CASCADE INFORMATION AMONGST MANAGEMENT TEAM: On Travel Of Factory IAS And STAs Acquire and maintain constantly changing calendars of Factory Director, IAs and STAs and highlight VIP visits in order to create and share meeting agendas with the management team and other relevant departments. Manage schedule of Factory Director and assist in preparation, coordination and execution of corporate meetings and special events involving VIP visits both offsite and onsite.”