UNOPS is hiring Project Management Support Associate 2022 in Dhaka

UNOPS is hiring Project Management Support Associate 2022 in Dhaka

Functional Responsibilities:

The Project Management Support Associate works closely with and under the supervision and guidance of the Country Manager and Project Managers to ensure support to efficient implementation of Projects through a range of actions contributing to planning, management and monitoring of Project activities.
In performing her/his work, the Project Management Support – Associate promotes a quality and results-oriented approach, and works closely with the Programme and Project’s personnel and Support Services, to exchange information and ensure consistent service delivery.

The Project Management Support Associate will undertake the following activities/responsibilities:

Project Monitoring and Reporting:

• Support the Project Team in Project planning, implementation and day-to-day activities.
• Provide support in maintenance of the Project filing system and different project registers.
• Supports facilitation of regular project reporting in the system, including for quarterly Quality Assurance exercise.
• Collect, sort, file and send out project files to the Project team and other relevant personnel.
• Supports the Project in monitoring the provision of services by contractors and consultants, including technical outputs as well as progress and final reports submitted.
• Support in donor reporting – prepare initial drafts, collect and sort data from internal and external sources, prepare statistical charts, tables and other; collect and file all the supporting documents.
• Support planning and participate in the project steering committee and other meetings (as required) and prepare respective minutes/protocols of the meetings.
• Support project management activities and monitor project implementation, in line with UNOPS Project Management Manual and Project Management ERP.Support administrative, procurement and financial processes, such as Requests for Proposals’ announcements/ RFQs, and evaluation processes, communicating different administrative information to Project team, beneficiaries, and administrative monitoring of the grant contracts.

Project Implementation and Visibility:

• Provide support for the Project’s communication and visibility activities in full conformity with the donors’ regulations and guidances.
• Provide event management support, including logistics, preparation of participants’ list, invitations, agenda, presentations, attendance sheets, and other.

Operational and Logistics Support:

• Assist in follow up of engagement of project consultants and submission of related time sheets.
• Manage and prepare all supporting documents related to payments.
• Support procurement related activities.
• Maintain Project inventory list, vehicle log-sheet, fuel consumption, and other.
• Provides support in translation of documents. Interprets during meetings if/as required.
• Support Project staff and consultants with the travel-related processes/procedures.
• Perform other duties as required and in line with the incumbent’s scope of services above.

The United Nations Office for Project Services is a United Nations agency dedicated to implementing infrastructure and procurement projects for the United Nations System, international financial institutions, governments and other partners around the world. UNOPS helps the UN and its partners provide peace and security, humanitarian and development solutions. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are focused on implementation, with a commitment to UN values and private sector efficiency.