icddr,b is hiring Administrative Assistant 2021 in Dhaka.
- Administrative Support:
-
- Keep track record for budget wise expenditures;
- Maintain petty cash/revolving fund and required advance;
- Prepare different memos and correspondence letters;
- Work with PI/delegates to organize meetings involving national and international stakeholders,
- take notes and prepare minutes of the meeting;
- Maintain all the financial and HR records efficiently.
- Logistics support:
-
- Understand the requirements in advance (timelines, resources, people etc.) of the project team including field site;
- Check the existing inventory of furniture and fixtures required (asset management);
- Coordinate with procurement department for allocation or purchasing of resources;
- Coordinate with internal contacts for logistic requirements;
- Coordinate with IT department to solve any internal customer issues in order to provide effective logistics support to the unit;
- Perform other administrative and functional tasks as directed by the supervisor and other senior project staff.
- Documentation:
-
- Process stock item requisition, transport requisition;
- Process expenditure bills and vouchers for reimbursement;
- Track the accuracy and closure of internal requisitions;
- Maintained the document management systems, financial reports, reports to various committees systematically;
- Maintain information, budget, correspondences on shared drive of the research activity team in order to further use of records and verification.
icddr,b is a Bangladesh-based international health research institute that strives to solve key public health problems through high-quality scientific research and innovation. Established 60 years ago, they continue to provide life-saving services to the people of Bangladesh, and to nurture the next generation of global health leaders
Location:
BangladeshBenefits
Salary: Annual Tk. 481,810/- inclusive of house rent and conveyance allowances and other admissible benefits.
Other Benefits: 14.8% provident fund contribution, income tax paid by icddr,b, children allowance @Tk.1,917/- per child per month, festival bonus, contributory healthcare support including dependent spouse and children, group life insurance, and subsidized canteen. Transport and daycare facilities are subject to space availability.
Eligibilities
Education:
- Bachelor degree with good academic records.
Experience:
- 3 years of experience in the administration domain preferably in an international research organization.
Core Competencies:
Innovation
- Ability to make new and useful ideas work
- Ability to persuade others to follow
- Ability to deal with ambiguity
People Management
- Ability to improve performance and satisfaction
- Demonstrated leadership ability and team management
- Excellent interpersonal skills, including the ability to build consensus and resolve conflicts
Communication
- Ability to listen, adapt, persuade and transform
- Excellent written and oral communication and presentation skills
- Fluency in English and proficiency in Bangla
Delivery
- Excellent organization skills
- Ability to get things done while exercising good judgement
- Possesses a drive for excellence
- Superior decision-making skills
Technical/Functional Competencies:
Administration and Knowledge Management
- Excellent knowledge of administrative policies and procedures
- Excellent knowledge of Training/event/workshop management
- Very good knowledge of Asset management and maintenance
- Excellent working knowledge with NGOs
Logistics and Procurement Management
- Very good knowledge of Logistics and inventory management
- Very good knowledge of Procurement and sourcing
IT and ERP
- IT Services, Systems, and Applications’
- Proficiency in MS Office and ERP Systems;
Application Process
To apply, visit the Official Link or click on Apply Now.
Application Deadline: May 5, 2021
Application ClosedOfficial link
