The Canadian High Commission in Dhaka seeks a self-reliant, motivated and reliable team player for an Administrative Assistant position (LE-05) 2021 in Dhaka.
Type of employment: Anticipatory – Term position (1 year with possible extension to permanent position)
Hours of work: 37.5 hours/week
The Administrative Assistant (LE-05) provides daily administrative support and services to the Political Counsellor or/and the Head of Aid; provides and creates information and/or documentation; provides support for ongoing program activities; responds to service requests from clients and performs other duties as required.
Supports mission’s programs on all aspects of logistics related to Ministerial and VIP visits.
Work is performed under the general supervision of the Political advisor. Comprehensive knowledge of office routines, procedures prioritizing of multiple demands, projects and tasks; provides services to internal and external clients; researches and compiles data and maintains databases; manages events and logistics. The incumbent’s actions impact on program operations and the image of the High Commission and therefor must be professional.
Selection procedure (please read)
- All applications will be carefully reviewed against the mandatory and asset qualifications of each position. Candidates who do not meet the mandatory qualifications will be eliminated from consideration for the position(s) for which they applied.
- All communications related to this process will be conducted by email only. It is the candidate’s responsibility to confirm their coordinates, ensure that they can receive emails from the High Commission, and to check their emails regularly.
- Only selected candidates will be contacted for further assessment, which may include:
- An interview with a series of questions designed to evaluate the essential qualifications.
- Tests/exams may be conducted to assist the selection board in assessing the applicant’s qualifications, skills and language ability.
- Reference verifications shall be conducted as a part of the hiring process, and candidates will be required to submit at least three (3) references, including their current supervisor.
- A verification of education diplomas and degrees may be conducted.
Location:
DhakaBenefits
Starting Salary: 844,410 BDT /Year
Eligibilities
Candidates must demonstrate how they meet the mandatory qualifications in the application form with specific examples.
Education: Bachelors’ degree from a government recognized university.
Languages: Fluent in English (comprehension, written, spoken) and advanced knowledge of Bangla (comprehension, written, and spoken)
Experience:
- Minimum two years recent* working experience providing logistic, travel arrangements and administrative support in an office environment
- Minimum two years recent* working experience in customer service
* Recent experience is defined as normally acquired within the last three (3) years.
Computer Skills:
- Ability to accurately prepare charts tables or plans in word, PowerPoint or Excel.
- Ability to use outlook email software to send messages and schedule meetings, as well as manage the calendars of others.
- Ability to organize and participate in video conferencing meetings using software such as MS Teams, WhatsApp, Zoom and Webex.
Rated Qualifications
Knowledge:
- Knowledge of standard office procedures and practices
- Knowledge of modern IT systems
- Knowledge of Bangladeshi geography and transportation options
Abilities:
- Ability to effectively communicate orally and in writing in English and in Bangla (this may be assessed using your CV and cover letter)
- Ability to work independently with minimal supervision
- Ability to proactively raise issues to supervisor before they become problems
- Ability to prioritize tasks in order of importance
- Ability to sort and respond to correspondence in a timely way
- Ability to use a smartphone efficiently.
Personal Suitability:
- Strong planning and organizational skills
- Adaptability and Flexibility
- Judgement
- Initiative and autonomy
- Client focus
- Teamwork and Cooperation
- Integrity
- Discretion
Asset Qualifications
Preference may be given to candidates who have the following asset qualifications:
- University degree in Business Studies, Public Administration or equivalent.
- 5+ years of working experience providing administrative support in an office environment
- Significant experience in a similar role in a diplomatic mission or an international organization
- Experience in customer service
- Experience working in a multicultural environment
- French language skills
Operational Requirements
- Occasional overtime may be required – evenings, weekends if necessary – sometimes on short notice.
Application Process
In order to apply, please email the following information to [email protected] by the deadline:
- The title of the position should be included in the subject line of the email.
- The application form must be completed in full and attached.
- The CV/resume and cover letter should not be longer than 4 pages.
- No other documents should be attached to the email.
Failure to submit the required information and documents, or submitting documents not requested, will result in the rejection of your application.
Only applications received at the above address before the final date of submission and time will be considered. Hard copy applications will not be accepted.
Application Deadline: January 30, 2021
Application ClosedOfficial link
