Abt Associates is hiring Finance Assistant/Administration Officer 2021 in Dhaka

Abt Associates is hiring Finance Assistant/Administration Officer 2021 in Dhaka.

Abt Associates seeks a qualified Finance Officer for the Bangladesh country program under the USAID-funded Local Health System Sustainability (LHSS) project. The LHSS project is USAID’s flagship initiative in integrated health systems strengthening, with a goal to help low- and middle- income countries transition to sustainable, self-financed health systems as a means to support universal health coverage. The project will support country-level efforts to reduce financial barriers to health care, ensure equitable access to essential health services for all people, and improve the quality of health care. They are looking for individuals who are committed to exceeding expectations and who strive to improve the lives of people worldwide.

Responsibilities

• Supports the Finance and Administrative Manager with day-to-day project logistics, procurement, travel, and administrative operations.
• Holds overall responsibility for project travel, including developing/overseeing the maintenance of project tracking and reporting systems and databases related to travel
• Ensures travel is arranged in accordance with relevant policies and procedures
• Leads in local procurements and monitors the local vendors list and timelines of payments through QuickBooks
• Establishes systems for weekly inventory of basic supplies (i.e printer paper, ink, cleaning supplies, etc.).
• Lead the process of drafting consultants/subs/grants agreement and obtain all supporting documentations and USAID approval, as required.
• Enter and monitor all the office gov. properties e.g. IT equipment, furniture to the office inventory list. Keep track of documentation for annual property report to USAID.
• Assist in conducting a semi-annual physical inventory review and record any losses or damaged furnishings or equipment
• Monitor sick and vacation leaves for the site staff
• Serve as office timekeeper to ensure all employees record and submit their timecards accurately and on time
• Tracks consultants/subs/grants deliverables and disbursement, ensuring their activities are proceeding on schedule and documenting any delays.
• Develop and maintain a project control system which tracks the status and progress of ongoing subs/consultants/grants activities supported by the project. Develop and manage a database (physical and electronic files) to maintain information on the selection process, contracts, contract modifications and reports for all grants.
• Maintains a central filing system for required documents and forms.
• Schedules office cleanings and routine maintenance, as needed.
• Coordinates the scheduling and organization of meetings, workshops, and trainings under the supervision of the Operation Director and the home office.
• Negotiates hotels, transportation, and meal arrangements for project staff and participants.
• Assists in drafting RFQs, PRs, and POs as well as contributes to bid analysis under guidance of Finance and Administrative Manager.
• Supports property inventory control and recording of procurements.
• Assists in physical inventory review and maintains tracker of property for annual report to USAID.
• Supports HR Recruitment and maintain personnel files.
• Maintain vendor contract log and collect and file contract documents.
• Other clerical tasks as required.

The International Development Division focuses on improving the lives and economic well-being of people in lower and middle-income countries. They command technical expertise in health, agriculture, climate change, food security and governance as well as in international evaluation. Their multi-layered health portfolio includes policy, health promotion and disease prevention, health finance, and health systems management. In partnership with government clients and local experts, their high-quality programs in Africa, Asia, Latin America, and the Middle East are known for impact and innovation.