The International Foundation for Electoral Systems is hiring Administrative Assistant 2022 in Dhaka.
Job Responsibilities
Major Duties and Responsibilities:
Under the direction of the Head of Operations, the Administrative Assistant’s responsibilities will include:
- Supervise the maintenance and proper functioning of the office and office facilities, including maintenance, supply purchasing, and repairs, coordinate with the landlord when needed;
- Keep the reception area in a neat and presentable condition;
- Greet visitors and direct them to designated staff;
- Assist staff in organizing transportation , ensure vehicle log circulation and compile documents for payment;
- Record outgoing letters/packages and coordinate with courier service provider for delivery and compile document for payment, and record incoming mails, invoices and faxes and distribute them as necessary;
- Assist the Dhaka team in preparing logistics for meetings, events, and other activities;
- Assist in office maintenance and office billing payments;
- Assist in filing all operational and administration documents;
- Ensure that IFES Bangladesh office premises maintains the required health, safety and hygiene standards .
Primary Function/Purpose
The Administrative Assistant will assist the Head of Operation in ensuring the smooth operation of the IFES Bangladesh office in Dhaka, providing administrative and office management support .
Organizational Description
The International Foundation for Electoral Systems (IFES) is an international, nonprofit organization that supports the building of democratic societies. IFES promotes democratic stability by providing technical assistance and applying field-based research to the electoral cycle in countries around the world to enhance citizen participation and strengthen civil societies, governance and transparency. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 145 countries.
Location:
BangladeshBenefits
Check the official link.
Eligibilities
Education And Qualifications
- Diploma in secretarial support, business administration, finance, human rights, or related field. B achelor’s Degree preferred;
- Up to 2 years of experience will office administrative functions ;
- Proficiency in Excel, Word, Power point, and Outlook.
Skills And Specifications
- Ability to remain highly organized;
- Ability to complete tasks with supervision and meet tight deadlines;
- Must possess solid communication skills;
- Must value operating in a collaborative and cooperative environment ;
- Ability to show initiative, good judgment, and resourcefulness ;
- Conduct himself/herself with integrity and function ethically ;
- Must be collaborative and team oriented
Language Skills: Fluency in written and spoken English and Bangla language required.
Travel: Travel may be required.
Physical Requirements/Work Environment: Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job
Eligible Regions: Bangladesh
